Dear Danny, Thank you for asking questions and apologies if the call for hosts wasn't clear enough. What DFI is asking is a local team to partner with and with whom we would work on organizing the summit (before, during and after). So of course a venue is important and an introduction to the local team previous experience in running events as well as liaising with local partners and sponsors. While we do have ideas of how the summit could look like we are definitely opened to discuss 'out of the ordinary' activities. To highlight the important part of the call for sponsors we expect the proposal to cover the following points: - Why should we do it in your city/country? - Why should we do it with your team? - What venue can we expect? - What accommodations are available and at what price? - What's the plan for internet connectivity during the conference? - What support can we expect from other organizations on site? - We've also added a one day 'out of conference' tour for the team and speakers, which is a good way to get together and discover a little bit more about both your place and the people who made the summit happen. - How much should we plan for all that? From our experience with other conferences each local team will have different skill sets making it hard to be more specific on who will do what. In the meantime we are available for any type of discussion on the summit either through this mailing list like you did or by IRC. We could even set up a formal meeting if needed. I hope this help clarifying the confusing points. Regards, Pockey On 05/24/2012 05:39 PM, Danny Piccirillo wrote:

So, I'm confused. Are we proposing a venue, or are we proposing what the entire sfd summit will look like? What does a good proposal look like?

On Mon, May 21, 2012 at 5:51 AM, Frederic Muller - SFI <fred@softwarefreedomday.org <mailto:fred@softwarefreedomday.org>> wrote:

Dear all,

Digital Freedom International (Aka Software Freedom International) is proud to announce it will start co-organizing Software Freedom Days under the name of SFD Summit with one local team each year starting this year, and therefore we are inviting local organizers to submit proposals to host our upcoming and first SFD Summit around September 15th 2012.

The purpose of co-organizing such an event is to raise the profile of our celebrations while bringing a public space for discussions about the future of our movement. Over the past two years DFI/SFI has been through important changes in its governance such as expending community involvement through various committees, tightening our budget to remain cash positive, surveying SFD organizers and enhancing the team pack to enable teams to reuse the materials they receive, just to name a few of our efforts. It is now time to raise collaboration efficiency by getting together!

While this will be the first occurrence of a SFD Summit we are still very open on the details and expect proposals to enhance our views on the matter. Our current vision is to initially organize a great local SFD bringing in international speakers and attracting both sponsors and media attention, thus boosting the reputation and influence of the selected local organizer. Furthermore an extra day or two should be planned to work on the year ahead, programs and actions which could be run under the DFI umbrella and status updates on ongoing activities such as software development, infrastructure, marketing and fund raising campaigns.

If you are interested in hosting the upcoming SFD Summit in September 2012 please submit a formal proposal to board (at) softwarefreedomday (dot) org before July 1, 2012 Sunday UTC 2359. The proposal should address all of the relevant topics listed below:

- Introduction of the country / city / organizer - why is this a good choice? - Recommended venues and logistics - Internet access - Accommodation choices - Local 1 day tour - Local community / government / industry support - Detail budget estimation and potential local sponsors

The event is recommended to run for at least 2 days on 15 and 16, September 2012, with a combination of parallel tracks (at least 2 tracks). The planning sessions for SFD contributors should not conflict with other SFD sessions. Other key points which will be taken into account when choosing a proposal, are listed on the Requirement List page a thttp://wiki.softwarefreedomday.org/SfdSummit/RequirementList <http://wiki.softwarefreedomday.org/SfdSummit/RequirementList> . Please check it out when putting together your proposal and feel free to contact sfd-discuss mailing list (or the board) if you have any further question. Also note that all profits from the summit will go to the DFI to further help our actions.

We are looking forward to hearing from you soon!

Digital Freedom International

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