Thilo, Lots of suggestion and some which requires long explanations I think. Team members count and potential size is impossible to verify for us before, during and after the event. The only fair thing we can do is send the same amount to everyone. Doing customized packaging is probably for professional (money making professional) organizations but not something for SFI. We are all volunteers like you and packaging all those, getting the address right, hand writing each and every phone number (plus getting the right number for team for forget half of the digits) is already a huge task. That probably addresses you point 1 and You should wear those T-shirt on top of your clothes and not under. It's a fun event where you do promotion. What's the value of hiding the T-shirt? Good point on the additional DVD marketing content. We tried to do that last year but unfortunately could not deliver on time. Hopefully we'll do better this year. Again authoring a DVD takes time and expertise (if you want it to look professional). I know our SFD video in 2007 took over a month to be made (a 5 minutes movie)... But yes we should start and improve over the years anyway. SFD is always at the same date: 3rd Saturday of September. This year will be a Saturday 19th. Even if it's not on the site the information has been sent out to the mailing list and we probably need to better advertise. The website system is going to be reviewed this year. We might change our wiki and a few other things to provide a better experience to everyone. At least that's the plan. I hope this clarifies the date issue with you, and hopefully the new system won't be hard on your power consumption ;-) Thanks a lot. Fred Thilo Pfennig wrote:
I suggest the following:
If teams register it should be essential to add the number of team members and the potential size.
I would start to deliver different packages. It does not make sense to ship the same ammount to a 30 people event as well as to a 600 people event.
I also would suggest that teams can request different amounts of stuff per se.
In our case T-Shirts werent that helpful because it is quite cold in northern germany in September (about 14-15 degrees centigrade). So one would wear that under other clothes.
I would suggest to provide a CD or DVD that has stuff for presentations (open source movies, statistics, images, music, lectures ...). Otherwise people need to collect all that data. Maybe also provide some OpenOffice documents for printing out SFD marketing stuff. Maybe also provide some Vcards to contact SFD organizers - so alltogether a good mix.
BTW I suggest to already now bringt 2009 content and day to http://softwarefreedomday.org/ - In Kiel we have the problem that as well as last year another open source event now already chose October - so information about the date needs to be available more than just a few months before september.
BTW2. I managed to get the surge protection for the wiki activated. maybe your settings a re a bit too strong.
regards, thilo
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